Documents & records
HOA document management for self-managed and condo boards
Store governing documents, meeting minutes, financials, and contracts where owners can find them and the next board can inherit them — built for volunteer and board-managed communities with no property manager.
An association is its paper trail
An HOA runs on documents: the CC&Rs and bylaws, insurance policies, vendor contracts, reserve studies, budgets, and years of meeting minutes. They are the difference between a board that knows why the last roof contract was written the way it was and one that is guessing.
When those records live on a departing treasurer's laptop or in a clubhouse filing cabinet, the association loses its memory every time a volunteer rotates off. The history walks out the door with them.
What belongs in one place
A document system is only useful if it holds the records a community actually relies on:
- Governing documents — CC&Rs, bylaws, rules, and architectural guidelines.
- Financial records — budgets, reserve studies, and exportable ledgers.
- Meeting minutes and board resolutions, kept with the votes behind them.
- Insurance policies, vendor contracts, and warranties.
From filing cabinet to shared record
The point is continuity — making the records the association's, not an individual's.
- 1
Store it once
Upload governing docs, financials, minutes, and contracts to one place the whole board can reach.
- 2
Publish what owners may see
Minutes, budgets, and governing documents go out to owners, so a routine request is self-service.
- 3
Connect it to the rest
A vote links to the minutes that recorded it; a budget links to the ledger behind it.
- 4
Hand it to the next board
When a volunteer rotates off, the contracts, minutes, and decisions stay — the next board inherits them.
Scattered files vs. one archive
HOA document management FAQ
Run your HOA yourself with Anthoam
One platform for dues, accounting, maintenance, voting, and documents — priced per door, with no management company required.